Minutes for Annual Members Meeting
for the period 1st April 2022 to 31st March 2023
Held on 16th August 2023 at Cotherstone Village Hall.
There were 47 members in attendance, and a further 9 online, so the meeting was quorate.
Mark Siswick, Chris Tarpey and Joy Collyer presented a review of achievements and activities up to the present day. The presentation slides will be shared with members.
The following motions were voted on and agreed;
• The Management Committees report (in the form of the slides shown) and the annual financial accounts were presented and after a question and answer session, the members accepted them.
• The Management Committee was elected in the meeting; as;
o Chris Tarpey
o Joy Collyer
o Rob Wells
o Mark Siswick
o Jill Jeanes
• Linda Gregory agreed to be co-opted onto the committee, with full voting rights.
It has subsequently been discovered that Linda had submitted her nomination in time, and so should have been eligible for election. An online vote will be carried out to verify Linda’s election
• There was a vote not to appoint auditors for the period 1st April 2022 to 31st March 2023. The vote was carried unanimously.
• The accounts are being independently reviewed by Chris Butler of Butler & Gee Accountants.
• The full accounts are available for inspection by any member of the Society.
• It was pointed out that the independent review has all the benefits of a formal audit, without the cost which could be substantial. The cost of an audit would be investigated before next year’s AMM.
There was a general question and answer session, but no formal actions were agreed.
Two members asked for more information and transparency, including printed newsletters distributed around the village. The committee agreed that this was a good idea. Mark Siswick made the point that we are all volunteers, and that we would welcome anyone who wanted to help with communications, or any other aspect of the project. A regular report in the village newsletter Our Cotherstone was suggested.
The committee agreed to giving a 6-monthly report on finances to members.
Mention was made of a Governance and Oversight Committee, which had been in previous versions of the business plan. Mark Siswick agreed to investigate setting up such a group.
More information about the elected committee members was requested as a suggestion for subsequent elections. [This information will be added to the project website].
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The Cotherstone Old Chapel Project